Projects exceeding $25,000 require bidders to submit a payment bond and those exceeding $100,000 require a payment and performance bond. Additionally, the Director of Personnel shall periodically prepare a report reflecting citywide contractor drug testing activity. Drug testing shall be evenly distributed over the term of the contract or the year, whichever is shorter.Contractors may enter into multi-contractor or multi-contract pooling arrangements, subject to the approval of the director (or designee) of the department involved, as long as those arrangements comply with the requirements of these procedures. Consequently, contractors are prohibited from being at work or acting in the scope of their contract with the City while impaired by alcohol or with certain banned substances present in their systems, on their persons, or on City worksites and premises. 4.2 Contracts in which imposition of the requirements of this Executive Order would exclude all potential bidders or proposers or would eliminate meaningful competition for the contract. However, you will not be able to download any bid/RFP documents until you register. 5.15 ON DUTY means that time period that constitutes a contractor's work day, or that time period when any affected employee has been recalled to work. 2.4 To establish a procedure for post accident drug screening of contractor employees. 6.3 All contractors are required to designate in writing all safety impact positions, if any, within the company to be utilized in performing a City contract. 8.5.2 Contractors may substitute Department of Transportation compliance that requires drug testing standards equal to or exceeding this Executive Order on a format approved by the Director of Personnel. abnormal or erratic behavior on the part of the employee; information provided by a reliable and credible source; presence of the physical symptoms of drug use (i.e., glassy or bloodshot eyes, slurred speech, poor coordination or reflexes). 5.7 COLLECTION SITE means a site where urine samples are collected from a contractor employee in compliance with federal Department of Health and Human Services (DHHS) collection guidelines. File an application for certification with the. Companies looking to do business with Houston can start by searching the City of Houston’s Strategic Purchasing Division database for open bids, RFPs and tabulations. Terms of Payment: The City of Houston payment policy states that payment is made within thirty (30) days after the City has approved the invoice or after the City has accepted the goods and/or services, whichever occurs later. 5.10 DRUG/BANNED SUBSTANCE means any chemical substance that is defined by any statute as a controlled substance or which may produce physical, mental, emotional, or behavioral change in the user. You must download and complete a Harris County Personal Property Rendition Form (see Resources). Informal Bids are classified as regulated contracts to attract MWDBE participation. 11.0 Consequence of Refusal to Consent to a Drug Test: 11.1 Any contractor employee who refuses to consent to a drug test after notification of the consequences of refusal shall be permanently removed from any contract City worksite. Failure to provide this information may be cause for rejection of a bid or proposal. For the purpose of this ordinance, a CONTRACT is defined as each contract having a value in excess of $30,000.00 that is let by the City for professional services, personal services, or other goods or services of any other nature whether the contract is awarded on a negotiated basis, request for proposal basis. When it is evident there is MWDBE subcontracting potential, a goal is assigned to give certified MWDBE suppliers additional opportunity to participate in City business. You may apply for an Employer Identification number at the IRS website (see Resources). State of Texas: Sales Tax Permit Application, Harris County Clerk: Business Name Database, IRS: Employer Identification Number Application, Harris County Appraisal District: Business Property Rendition Form. The Director of Personnel shall develop the reporting format to be used by the CCODT for the contractor drug testing activity. 10.0 Consequence of Positive Test Result: 10.1 A contractor employee who has a confirmed positive test result pursuant to a drug test required by these procedures shall be permanently removed from any contract City worksite. © 2006 copyright, City of Houston. Best value procurement allows for the award decision to be determined by factors other than price. It is the policy of the City of Houston that the manufacture, distribution, dispensation, possession, sale or use of illegal drugs or alcohol by contractors while on duty for or in behalf of the City is prohibited. Construction - Projects involving improvement to City facilities amounting to $500,000 or less: Sealed bids are taken in accordance with State law for various construction projects amounting to $500,000 or less. Invoices must show the department, division or section to which the goods and/or services were rendered. Copyright 2020 Leaf Group Ltd. / Leaf Group Media, All Rights Reserved. obtain a DHHS certified laboratory to perform drug tests. Bids for supplies and nonprofessional services are posted in the basement reception area of City Hall, 901 Bagby, Room B120. To find more information about a specific bid document or RFP, you need to attend the Pre-Bid or Pre-Proposal Conference and ask questions about specifications and general terms and conditions. 8.1 Contractors shall develop and follow their own drug testing procedures, if required to do so. 5.6 CITY PREMISES means all City facilities, their surrounding grounds and parking lots, worksites and leased space. This policy incorporates any off duty use or misuse of certain banned substances that result in a positive drug test pursuant to these procedures. 6.1 All contractors are responsible for reviewing and complying with the Mayor's Amended Policy on Drug Detection and Deterrence (Mayor's Policy) and the Mayor's Drug Detection and Deterrence Procedures for Contractors (Executive Order) , developing and implementing a written drug-free workplace policy, and providing a copy of their drug-free workplace policy to the contracting department's Contract Compliance officer for Drug Testing (CCODT) as designated by the contracting department in the Request for Proposal. The " Contractor Submission List " is required to. The CCODT shall forward these agreements, declarations and/or certifications to the Director of Personnel with a report of the contractor's drug testing activity. The Mayor Pro Tem is the Department Director for Council Members. The term CONTRACT includes proprietors of proprietorship, all partners of partnership, all officers and directors of corporations, and all holders of 10% or more of the outstanding shares of corporations. 5.12 DRUG SCREENING/DRUG TESTING means a procedure to, at a minimum, screen and/or test urine samples for the purpose of detecting the presence of amphetamines, cocaine metabolites, opiate metabolites, phencyclidine, and marijuana metabolites. 7.1.4 A contractor's drug policy is not limited to the drug testing criteria in these procedures and may be more stringent. You will need to charge state sales tax of 6.25 percent on all sales that you conducted. 5.11 DRUG-FREE WORKPLACE means every site for the performance of work for or on behalf of the City of Houston at which City employees and contractors are prohibited from engaging in the unlawful manufacture, distribution, dispensation, possession, sale, or use of drugs/banned substances.

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